This position provides secretarial and clerical support to a unit or department. While the specific duties vary with the needs of the office, the incumbent provides skilled keyboarding services in addition to a range of routine clerical services such as filing, photocopying, faxing, maintaining office supplies, sorting and distributing mail and other similar activities. While initially, assignments are limited in scope, employees eventually will be assigned duties of increasing difficulty. Work is performed under direct supervision and detailed instructions are given for new or difficult tasks. Supervision of others is not normally a function of this class.
FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of business English necessary to recognize and correct common errors in correspondence, records, and reports;
- Knowledge of arithmetic to verify calculations and report on work activities;
- Knowledge of record keeping necessary to organize data from several sources, scheduling, and for maintaining a record system using running balances;
- Skill in operating office automation equipment sufficient to produce work accurately and efficiently;
- Ability to operate a keyboard at not less than 35 words per minute;
- Ability to learn software packages for word processing to produce a variety of information;
- Ability to understand and follow oral and written directions;
- Ability to take minutes and prepare summary notes;
- Ability to learn and work within departmental procedures and guidelines;
- Ability to provide basic information and direction to the public;
- Personal characteristics necessary to perform the duties of the position.
MINIMUM QUALIFICATIONS:
Graduation from high school or possession of a high school equivalency diploma.
SPECIAL REQUIREMENTS:
Candidates must indicate keyboarding ability; i.e., courses in keyboarding or keyboarding work experience.
SCHEDULE: This position will follow the high school schedule.
Starting Salary $40,683 per Beacon Association of Office Personnel NYSUT Contract
(Titles and Duties Attached)
TYPICAL WORK ACTIVITIES:
The following is indicative of the level and types of activities performed by incumbents in this title. It is not meant to be all-inclusive and does not preclude a supervisor from assigning activities not listed that could reasonably be expected to be performed by an employee in this title.
Typist:
- Performs skilled keyboarding to produce correspondence, reports, tables, charts, and to maintain large databases;
- Receives calls and callers and gives out routine information;
- Reviews records and documents for completeness, compliance with departmental standards and for accuracy;
- Indexes materials and performs simple record-keeping tasks;
- Performs a variety of clerical support work based on unit needs including logging records, photocopying, faxing, maintaining office supplies, processing bulk mailings and similar activities;
Clerk:
- Locates and pulls files and charts and refiles same;
- Files material in charts, case records, etc., in accordance with established departmental regulations;
- Reviews and checks information from computer printouts and worksheets and transfers information to other forms, i.e., vouchers, claim forms, purchase orders;
- Compares paperwork such as vouchers, claim forms, and bills to source documents for accuracy and completeness; pulls incomplete and erroneous forms to be redone;
- Orders office supplies and forms through designated departmental staff.